When running an in-person event with audience members or participants under the age of 18, it’s crucial to implement safeguarding measures to ensure their safety and well-being. Here are several measures to consider:
- Parental Consent: Obtain written consent from parents or guardians for participants under 18. This should include emergency contact information and any relevant medical details.
- Staff Training: Ensure that all staff and volunteers are trained in safeguarding policies, child protection protocols, and appropriate behavior when interacting with minors.
- Supervision: Maintain adequate adult supervision throughout the event, ensuring that there are enough trained adults to monitor and support young participants at all times.
- Designated Safeguarding Officer: Appoint a designated safeguarding officer who is responsible for overseeing the safety of minors during the event and can address any concerns that arise.
- Clear Code of Conduct: Establish and communicate a clear code of conduct for both staff and participants, outlining acceptable behavior and the importance of respect and safety.
- Safe Environment: Create a safe event environment by conducting risk assessments and ensuring that all areas are secure, well-lit, and free from potential hazards.
- Emergency Procedures: Develop and communicate emergency procedures, including evacuation plans, and ensure that staff are trained to respond appropriately to any incidents.
- Communication: Maintain open lines of communication with parents or guardians during the event, providing updates and contact options if needed.
- Photography and Media Consent: Seek explicit consent from parents or guardians before taking photographs or videos of participants, and inform them how these materials will be used.
- Incident Reporting: Implement a clear process for reporting and addressing any safeguarding concerns or incidents that occur during the event.
By incorporating these safeguarding measures, you can create a safe and supportive environment for all participants under the age of 18, ensuring their protection and peace of mind for their families.